Glasgow Daily Times, Glasgow, KY

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June 26, 2014

911 Governing Board Members approve $396K budget

GLASGOW — The group that controls the revenue from 911 service surcharges on telephone bills approved its $396,000 budget Thursday for the fiscal year beginning July 1.

The Barren-Metcalfe Emergency Communication Center Governing Board had a special-called meeting Thursday to consider the budget compiled by treasurer Wendell Honeycutt.

Honeycutt explained to the group that he had used the audited statements of revenues and expenses for the fiscal years ending in 2012 and 2013 as a base, because FY 2014 doesn’t end until June 30, so that information has not been audited.

From there, he adjusted based on things the board had discussed in terms of expectations and goals over the past year and other available information and factors, he said.

Revenue from landline telephone surcharges has been decreasing over recent years, with a reverse trend for cell phones.

Barren County received $189,508 and $180,757 in 2012 and ‘13, respectively; $162,000 is budgeted for FY 15. Metcalfe County’s revenue from landlines had not decreased as sharply, with more than $45,000 in each of those two previous years, and $44,000 budgeted for FY 15.

Revenue from the total cell phone line surcharges, which is not broken down by county because it is not collected through the county government like the ones from landlines, is budgeted at $190,000, compared with $183,978 for FY 2012.

Total budgeted revenue is $396,000. Total budgeted expenses are $383,900, but Honeycutt said more than once that just because that much is budgeted, that doesn’t mean it all has to be spent.

Most of the expenses the board covers are dispatching equipment and maintenance of it and supplies. Other than depreciation, the two largest expense items are for “repairs and maintenance,” which includes annual maintenance agreement contracts, and “telephone.”

The board has reimbursements for expenses to the cities of Glasgow and Edmonton, which host the dispatch centers, at $28,000 and $12,000, respectively, and $55,000 is slated for “Glasgow wages and benefits.” The only person whose wages the board pays directly is the one designated as records manager; in this case, she has the assistant director role of the primary dispatch center in Glasgow. The City of Glasgow pays most of the others, but a few are paid by Barren-Metcalfe Counties Emergency Medical Services.

Edmonton Mayor Howard Garrett noted that $110,000 was budgeted for depreciation, and they don’t normally show that in the budget, although it is typically shown in accounting procedures.

Honeycutt, an accountant for a private business, said he is accustomed to doing it that way at his work, and he was also trying to anticipate the format he may need to use when plugging in the budget to a state database recently created for special-purpose government entities, such as boards that receive taxes and fees from the government or collect them from the public. This is the first year SPGEs have had to do this.

A state law passed in 2013 mandates that SPGEs provide the information via the database, which is available online for the public to see; the primary goal of the law was more accountability for how those groups spend public funds.

Honeycutt said if the SPGE site doesn’t require depreciation to be shown in that way, he’ll remove the line item and adjust the net income figure to compensate.

After just a few clarification questions but no other significant discussion, the board members present for the special-called meeting gave a unanimous nod to the budget.

The composition of the board is specified in the bylaws of the group, which was formed by interlocal agreement two decades ago among the two counties involved and the incorporated cities in those counties. The current members, by virtue of the elected offices they hold and/or appointments, are: Barren County Judge-Executive Davie Greer; Barren County Magistrate Carl Dickerson; Metcalfe County Judge-Executive Greg Wilson; Garrett; Honeycutt; Cave City Mayor Dwayne Hatcher; Park City Mayor David Lyons; Bobby Bunnell (appointed Barren resident member); and Gary Fancher (appointed Metcalfe resident member). The emergency manager from each county is also an ex officio, nonvoting member. Wilson was the only voting member absent at Thursday’s meeting.

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